One part planning, three parts imagination, countless smiles.
Our team has but one goal: let us sweat the details so you can work on that tan.
Wedding Planning
Call Us: 760.602.0800
Cape Rey Carlsbad Beach, A Hilton Resort and Spa
Cape Rey Wedding Details
Can't find what you're looking for? Please contact our wedding team: Weddings@CapeRey.com.
YOUR WEDDING ADVENTURE
From our breathtaking coastal views to our warm and inviting staff, Cape Rey will take care of every detail to ensure your wedding day is truly unforgettable.
REHEARSAL DINNER
Let us help you plan your Rehearsal Dinner! Our creative culinary team can design a unique fine dining experience in one of our banquet rooms or Chandler’s Restaurant.
FAREWELL WEDDING BRUNCH
Host a farewell brunch before departing for your honeymoon! Surround yourself with family and friends in Chandler’s Restaurant, or as a private event, to create the perfect after-wedding send-off.
THE BIG DAY
Say thank you to your Bridal party and let them know how much you treasure them being part of your most special day! Select a lunch buffet to enjoy while you get ready with your entourage.
BRIDAL SHOWERS & BACHELORETTE PARTIES
Prior to the big day, show your bridal party how much you appreciate their support. Plan a personalized Bridal Shower or Bachelorette Party complete with a Spa Day at Ocean Crest Spa.
CHANDLER’S RESTAURANT
Arrange an elegant dining experience or casual welcome reception to kick off the wedding
weekend with family and friends.
Our wedding department will guide you through each detail leading up to your wedding. To ensure a flawless event, a professional Wedding Planner is required for your Wedding. The Wedding Planner will assist with the Rehearsal, Ceremony, Reception and overall wedding planning. Wedding Planners have different packages from full service to “day of” coordination. Cape Rey will provide a customized referral list of planners for you.
Reserve hotel accommodations in any of our 215 tastefully decorated guest rooms and suites, some to include private patios or a balcony with coastal scenic views. Cape Rey can provide a special amenity to be placed in your guest’s room as a welcome gift from you!
Our Leisure Reservations Team will provide a courtesy block of rooms for your wedding - please contact RES@caperey.com or call 760.683.5421.
Check-in time is 4:00pm, early check-in can be requested, however it is not guaranteed. Check out time is 12:00 noon. Should you desire to get ready in a guest room, please reserve your stay for two nights including the night before your wedding day.
MENU CREATION
Our wedding menus are the product of the talent and imagination of the renowned Executive Chef, Teri McIllwain. Each item has been masterfully selected to provide a unique culinary experience, however, should you choose to customize your menu, our Chef will be happy to meet your health and dietary needs!
MENU TASTING
We are happy to invite the bridal couple for a complimentary meal tasting for a wedding of 50 guests or more. You may choose two salads, three entrees and two cake flavors to sample. Tray-passed hors d’oeuvres are not included in the food tasting. Should you choose to add any additional entrées to your tasting, an additional fee may apply. The Chef will prepare one of each selection, to be shared amongst those attending the tasting, not to exceed four guests.
MEAL GUARANTEE
Your meal guarantee is due ten (10) business days prior to your wedding. This number is considered your final guarantee and is not subject to reduction. You may, however, increase your meal guarantee up to three (3) business days prior. We will prepare an additional 5% based on your final guarantee.
CHILDREN & YOUNG ADULT MEALS
Children’s meals are offered at $30.00 per child, plus service charge and tax. Available for children ages 3 through 10. You may choose one children’s meal to offer.
VENDOR MEALS
Vendor meals are offered at $45.00 per vendor.
BANQUET STAFF
Your Wedding Manager will be available throughout the planning process. Along with guidance from the Wedding Department, your event will be directed by our Banquet Manager, Banquet Captain and team of highly-trained service staff.
DISC JOCKEY & BAND
Should your DJ need a table, we will be happy to provide them with a 6’ A/V table. Should your band need a “green room,” we will be happy to provide an additional room at an additional cost of $500.00 plus tax and service charge. No music is allowed outside after 9:45 p.m.
Should your DJ need a table, we will be happy to provide them with a 6’ A/V table. Should your band need a “green room,” we will be happy to provide an additional room at an additional cost of $500.00 plus tax and service charge. No music is allowed outside after 9:45 p.m.
As a hotel standard, we allot at least a two-hour window for set-up. If the hotel does not book an event prior to your wedding, we are happy to confirm an earlier set-up time within 2 weeks of your event.
FLORALS
You are welcome to provide floral decorations from a floral company of your choice.
DECORATIONS
If you provide decorations for the ballroom, they must be self-standing as we do not allow tape, nails or tacks of any kind on the walls in our banquet rooms. Any exceptions to this require written consent from the Wedding Manager.
VOTIVES
We will provide three glass votive candles and the inner tea light for each table. Should you like to have more than three per table, you are welcome to provide your own.
CANDLELIGHT
All candlelight in any banquet area must enclose the candle flame. No open or unprotected flames will be allowed to be lit in any area of the resort. Should you provide candlelight, our banquet staff will be happy to light your candles for you prior to your event.
SPARKLERS
Sparklers are NOT allowed on or around our property.
Cape Rey will provide white floor-length table linens and white napkins. If you are providing specialty linen, please have your linen company drop off the rented linen by 10 a.m. the day before the event. Your wedding coordinator or appointed person will be responsible for counting your rented linens at the end of the night and returning them to the rental company.
FOOD & BEVERAGE MINIMUM
A food and beverage minimum will apply to the contracted space and date, and cannot be transferred to other areas.
SERVICE CHARGE & TAX
All food and beverage and room rental prices are subject to 24% service charge and current state tax. Service charge is taxable based on California State Regulation 1603 (g).
DEPOSIT & PAYMENT
A deposit of 25% of your food and beverage minimum will be required at the time your contract is signed. A second 25% deposit is due 90 days thereafter, with the final payment due ten days prior. We accept the following credit cards: MasterCard, Visa, Discover, American Express and Diner’s Club.
We require a credit card authorization on file.
